OSHA Electronic Reporting Deadline is July 1, 2018

As of July 1, 2018 certain business establishments are required to upload 2017 OSHA 300A information electronically on a special OSHA website, also known as the Injury Tracking Application ( ITA) launch page.

Who does this cover? Establishments with 250 or more employees that are currently required to keep OSHA injury and illness records, and establishments with 20-249 employees that are classified in certain industries with historically high rates of occupational injuries and illnesses. For example, gasoline stations, grocery stores, restaurants (both full and limited service), social service and advocacy organizations, specialty food stores, and convenience stores are not required to do this. On the other hand, firms involved in propane, fuel hauling companies, manufacturing, warehousing and storage facilities, hospitals and nursing facilities, grain elevators, and wineries are required to comply. You can Google your NAICS code for its establishment type and find your list by clicking here. Once there, you will find an additional link in the blue box titled “Announcements.”  That link will provide information on which types of establishments must provide information. 

What information is required? Covered establishments must electronically submit information from their 2017 OSHA Form 300A.

When is it due? In 2018, covered establishments must submit information from their completed 2017 Form 300A by July 1, 2018. Beginning in 2019 and every year thereafter, covered establishments must submit the information by March 2.

How to submit? OSHA will provide a secure website that offers three options for data submission. First, users will be able to manually enter data into a web form. Second, users will be able to upload a CSV file to process single or multiple establishments at the same time. Last, users of automated recordkeeping systems will have the ability to transmit data electronically via an API (application programming interface).

How is the size of establishment or firm determined? An establishment is defined as a single physical location where business is conducted or where services or industrial operations are performed. A firm may be comprised of one or more establishments. To determine if you need to provide OSHA with the required data for an establishment, you need to determine the establishment’s peak employment during the last calendar year. Each individual employed in the establishment at any time during the calendar year counts as one employee, including full-time, part-time, seasonal, and temporary workers.

Are there any training aids or sign up instructions? The link referenced above has plenty of help under the ITA Job Aids to assist you with setting up an account and uploading your 2017 OSHA 300A information.